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Finance

Reconciling bookings and billing at month end

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Every growing company has contracts that were signed but never billed, and invoices that do not match what was sold. Finding them is tedious; not finding them is expensive.

Match on three keys

Match contracts to invoices by account, product and period. Anything that matches on two keys but not the third is usually a pricing or timing problem worth a look.

Sort the gaps by size

Most mismatches are small and harmless. Sort by dollar variance and start at the top; the first ten rows usually hold most of the money.

Fix the process, not just the row

When a gap repeats, trace it back to the handoff that caused it, usually between the signed order form and the billing system.

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