Tax-season document checklist
Every form to gather before your return, sorted by who sends it: employers, banks, brokers and your own records. The same list we send clients in January.
Checklists, guides and worksheets for the deadlines and decisions our clients ask about most.
Written by the partners for clients in New York and New Jersey. Search, or pick a topic.
8 resources
Every form to gather before your return, sorted by who sends it: employers, banks, brokers and your own records.
What to register, what to withhold and which forms go out each quarter once you put someone on payroll.
The reconciliations, accruals and review steps that turn twelve months of books into numbers you can file from.
A worksheet that compares tax, payroll and paperwork for each structure, using your own expected profit.
When someone is a contractor, which details to collect before you pay them, and how to file the 1099-NEC each January.
Which version of the 990 your organization files, what the board should review, and the dates that apply.
Work out your quarterly federal and state payments and keep a record of what you paid and when.
How long to keep tax returns, receipts, payroll records and bank statements, and what you can shred.
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The list we send every individual client in January. It covers W-2s and 1099s, mortgage and property-tax statements, charitable receipts, childcare costs and the records to bring if you sold a home or shares.
From the federal EIN and New York or New Jersey withholding accounts to Form 941 each quarter and W-2s in January. Includes the questions to ask before you choose a payroll provider.
The close we run for our bookkeeping clients in December and January: bank and card reconciliations, receivables and payables, fixed assets, and the adjustments your return depends on.
Fill in your expected profit and owner salary and the worksheet shows self-employment tax, payroll cost and filing work side by side. Bring it to your consultation and we will go through it with you.
Covers the W-9 to collect before the first payment, the January 31 deadline, and the signs that a contractor should be on payroll instead.
For executive directors and treasurers. Explains the 990-N, 990-EZ and full 990, the schedules most organizations need, and how to prepare for the review before filing.
For freelancers, owners and anyone with income that has no withholding. Includes the safe-harbor amounts and the four due dates.
One page you can pin by the filing cabinet. Covers personal and business records, with the reason behind each period.
Tax · 4 min
An extension moves the date your return is due. The payment date, interest and your next estimated payment ...
Tax · 4 min
How estimated tax works when business income arrives unevenly: the 2026 due dates, the prior-year safe harbor ...
Bookkeeping · 4 min
What a business lender usually asks to see, why each record matters, and how to have the file ready before ...
Search, or browse by topic. Anything else goes to your partner at the consultation.
How we price the work and when we bill it.
We quote a fixed fee before any work starts and write it into the engagement letter. The fee covers everything the letter lists, so a phone call or a quick question never turns up as an extra line on the invoice.
Monthly clients are billed on the first of each month. Return-only clients get one invoice when the return is ready to sign. You can pay by bank transfer or card from the client portal.
If you add a business, buy a rental or need a new state return, we send the new fee in writing before we start that work. You decide whether we go ahead.
Yes. The first hour with a partner is free, and you leave with a written scope and a fixed quote whether you hire us or not.
Who you deal with, and how quickly they reply.
You meet the partner who would lead your file, at our New York or Montclair office or by video. We go through last year's return and what changed this year, then send an engagement letter with the fee within two business days.
One partner leads your file and one manager handles your documents and questions. You have both names, direct lines and email addresses from the first week.
Within one business day. During filing season, anything with a deadline attached gets an answer the same day.
Yes. With your permission we request last year's returns and workpapers from your current firm, bring the books up to date and agree the fee for that catch-up separately in the letter.
Extensions, estimated payments and letters from the IRS.
Yes. We file Form 4868 for individuals or Form 7004 for businesses before the deadline. An extension gives you more time to file, but any tax owed is still due on the original date, so we estimate it and send you the amount to pay.
If you are self-employed, own a rental or have income with no withholding, you probably do. We work out the quarterly amounts with your return and send a reminder with the exact figure two weeks before each due date.
Don't reply or pay yet. Upload every page to the portal and your manager will tell you within one business day what it means and what happens next. If we prepared that return, answering the notice is part of your fee.
Every state where you or your business has a filing requirement. Most of our clients file in New York and New Jersey, and we handle the part-year and nonresident returns that come with moving or commuting between them.
Where your documents live and who can open them.
Every file you upload is encrypted in transit and at rest, in a folder only you, your partner and your manager can open. Nothing travels as an email attachment.
Yes. The portal asks for a code from an authenticator app or a text message each time you sign in on a new device. Setting it up takes about a minute from the welcome email.
We keep returns and workpapers for seven years after filing, which covers the period the IRS can normally review. You can download your own copies from the portal at any time.
Yes. Ask your manager to add them and choose whether they see everything or only the folders you pick. Each person signs in with their own account and their own two-factor code.
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A free hour with a partner. You leave with a written scope and a fixed fee.